Company Secretary Services Singapore
Since 2005, Xignam Consulting has been a trusted corporate secretarial firm in Singapore, registered with ACRA and fully authorised to act as a professional company secretary for locally incorporated companies.
Under the Singapore Companies Act, every company is legally required to appoint a qualified company secretary within six months of incorporation and maintaining that appointment is an ongoing statutory obligation. Our dedicated team ensures your business stays fully compliant with all ACRA requirements, on time and without the administrative burden. From annual returns to board resolutions, we handle it all so you can focus on your business.
What is a Company Secretary in Singapore?
A company secretary is a named corporate officer responsible for ensuring a company meets its statutory and regulatory obligations under Singapore law. The role is a legal requirement under the Singapore Companies Act for every locally incorporated company, not an optional administrative appointment. The appointed company secretary must be a natural person ordinarily resident in Singapore, meaning a Singapore Citizen, Permanent Resident, or valid Employment Pass holder.
Importantly, a sole director cannot simultaneously serve as the company secretary. The two roles must be held by separate individuals, each carrying distinct legal responsibilities.
The company secretary’s core duties include:
- Filing annual returns and statutory documents with ACRA via the BizFile+ portal
- Maintaining the company's statutory registers, including the Register of Directors, Register of Shareholders, and Register of Registrable Controllers (RORC)
- Preparing and safekeeping minutes of board meetings and Annual General Meetings (AGMs)
- Lodging changes to company information, directors, shareholders, registered address, business activities, with ACRA within prescribed timeframes
- Ensuring the company remains compliant with the Singapore Companies Act and any updates to corporate regulations
Failure to appoint a qualified company secretary, or to meet filing deadlines, exposes directors to financial penalties and personal legal liability under Singapore law.
Why Outsource Your Company Secretary Services?
Singapore’s corporate regulatory landscape is demanding. ACRA’s requirements are detailed, deadlines are fixed, and the consequences of non-compliance fall squarely on the company’s directors. Outsourcing your company secretarial services in Singapore to a specialist firm removes that burden entirely, while ensuring your obligations are met with precision and consistency.
Save Time and Focus on Your Core Business
Managing statutory filings, maintaining registers, and keeping pace with regulatory changes is time-intensive work. By outsourcing your company secretary services in Singapore to Xignam, your leadership team is freed from administrative obligations and can direct their full attention to growth, operations, and revenue.
Reduce Risk of Non-Compliance Penalties
Singapore’s corporate secretarial obligations are governed by strict timelines. Missing an annual return filing or failing to update ACRA on a director change can result in financial penalties and reputational damage. Our proactive approach ensures every deadline is met and every filing is accurate, keeping your company in good standing at all times.
Cost-Effective vs. In-House Hiring
Hiring a full-time, qualified company secretary in Singapore entails significant salary, CPF, and overhead costs. Outsourcing your corporate secretarial services to Xignam gives you access to a team of specialists at a fraction of the cost, with the added benefit of broader expertise across ACRA compliance, corporate governance, and related advisory services.
Our Corporate Secretarial Services in Singapore
As an ACRA-accredited Professional Bureau, Xignam provides end-to-end company secretary consultancy services for Singapore-registered companies, covering every statutory obligation your business faces from incorporation through to ongoing compliance.
Annual Returns Filing with ACRA
We prepare and lodge your company’s annual returns accurately and on time via BizFile+, ensuring your company profile remains current and compliant. This is a mandatory obligation for all private limited companies incorporated in Singapore and must be completed within the prescribed timeframes following your financial year-end.
Preparation of Director & AGM Meeting Minutes
Our team drafts and maintains formal minutes for board meetings and Annual General Meetings in full compliance with the Singapore Companies Act. For private companies, AGMs must be held within six months of the financial year-end, or within 15 months of the last AGM, whichever applies. We ensure your records are properly prepared, filed, and retained.
Maintenance of Statutory Registers
AS a corporate secretarial service provider in Singapore, we maintain all statutory registers required under the Companies Act on your behalf, including the Register of Directors, Register of Shareholders, and Register of Registrable Controllers (RORC). These records must be kept accurate and up to date at all times and be available for inspection upon request.
Changes to Company Information
When your company undergoes structural or administrative changes, we lodge all required updates with ACRA promptly and accurately. This includes changes to your company name, business activities, registered address, and share structure, as well as the transfer or allotment of shares and the appointment or resignation of directors and officers.
Nominee Director & Shareholder Services
Foreign entrepreneurs incorporating a company in Singapore are required to appoint at least one locally resident director. Our nominee director service fulfils this ACRA requirement in full compliance with Singapore law, allowing you to proceed with incorporation without delay while maintaining full operational control of your business.
Special Resolutions & Company Constitution Amendments
We prepare and file special resolutions for significant corporate decisions, including amendments to the company’s constitution and increases in share capital. These resolutions must be lodged with ACRA within prescribed timeframes, and our team ensures every document is correctly drafted and submitted on time.
ACRA Business Search & Due Diligence
We assist with company profile searches and due diligence checks via ACRA’s BizFile+ portal, providing the information you need to make informed decisions about potential business partners, clients, or acquisition targets operating in Singapore.
Striking Off & Deregistration
For companies looking to wind down their operations, we provide comprehensive advisory and filing services to manage the striking off and deregistration process with ACRA. Our team will guide you through the eligibility criteria, prepare all required documentation, and liaise with ACRA on your behalf.
Why Choose Xignam as Your
Corporate Secretarial Firm in Singapore
ACRA-Accredited and Fully Compliant
As a licensed Professional Bureau registered with ACRA, Xignam is fully authorised to provide company secretary services in Singapore. Every engagement is conducted in strict accordance with the Singapore Companies Act, ACRA regulations, and all applicable statutory requirements, giving you complete confidence in the quality and legality of our work.
Dedicated Consultant and Deep Expertise
When you engage Xignam as your corporate secretarial service provider in Singapore, you are assigned a dedicated consultant who understands your company’s structure, history, and compliance obligations. You will always have a knowledgeable point of contact, no call centres, no generic responses, and no starting from scratch every time you have a question.
Timely Reminders and Proactive Support
We do not wait for deadlines to approach; we get ahead of them. Our team monitors your company’s filing calendar and provides timely reminders and proactive updates so that no obligation is ever missed. From annual return due dates to director appointment changes, we manage your compliance calendar so you do not have to.
Concierge-Level, Comprehensive Service
Xignam’s corporate secretarial services in Singapore sit within a fully integrated suite of business solutions designed for founders, entrepreneurs, and business leaders who require expert support across every dimension of their Singapore operations. Whether you need help with incorporating your company in Singapore, employment pass applications, immigration services or investment advisory, Xignam is your one-stop corporate services partner in Singapore, delivering a seamless, personalised experience at every step.
Hear from Our Foreign Entrepreneurs
How Partnering With Us for Company Secretary Services in Singapore Works
Step 1: Free Consultation and Compliance Assessment
Contact us to arrange a complimentary consultation. We will review your company’s current structure, assess your outstanding compliance obligations, and identify the most appropriate company secretarial service package for your needs.
Step 2: Select Your Package and Submit Your Details
Choose the service tier that best suits your business. Then provide your company particulars, director and shareholder information, and any relevant documentation. Our team will handle everything from there.
Step 3: We Manage All Filings and ACRA Correspondence
From annual returns to statutory register maintenance, board minutes to ad-hoc corporate changes, Xignam takes full ownership of your company secretarial obligations. We liaise directly with ACRA on your behalf, keeping you informed and your business fully compliant at every stage.
Frequently Asked Questions About Company Secretary Services in Singapore
When must a company appoint a company secretary in Singapore?
Under the Singapore Companies Act, every locally incorporated company must appoint a qualified company secretary within six months of incorporation. The company secretary must be a natural person ordinarily resident in Singapore and cannot be the same individual as a sole director. Failure to appoint a secretary within the required timeframe is a breach of statutory obligation and may expose directors to penalties.
What does a company secretary do in Singapore?
A company secretary in Singapore is responsible for ensuring the company meets all statutory obligations under the Companies Act and ACRA’s regulatory framework. Core duties include filing annual returns via BizFile+, maintaining statutory registers such as the Register of Directors and Register of Registrable Controllers (RORC), preparing board meeting and AGM minutes, and lodging changes to company information with ACRA within prescribed timeframes.
Can a director also serve as the company secretary?
No. Under the Singapore Companies Act, a sole director cannot simultaneously hold the position of company secretary. The two roles must be held by separate individuals. If a company has more than one director, one of them may serve as the secretary, provided all other statutory eligibility requirements are met.
What happens if a company fails to comply with its corporate secretarial obligations?
Non-compliance with corporate secretarial requirements, such as missing annual return filing deadlines or failing to maintain accurate statutory registers, can result in financial penalties issued by ACRA, and in serious cases, personal legal liability for the company’s directors. Engaging a professional company secretarial firm in Singapore is the most reliable way to ensure ongoing compliance and avoid unnecessary exposure.
How much does it cost to outsource company secretary services in Singapore?
The cost of outsourcing company secretarial services in Singapore varies depending on the scope of services required and the complexity of your company’s structure. ACRA’s government filing fee of S$60 for annual returns will be charged separately along with Xignam’s service fees.
Can a foreign national act as a company secretary in Singapore?
The company secretary must be a natural person ordinarily resident in Singapore. This means the individual must hold Singapore Citizenship, Permanent Residency, or a valid work pass (such as an Employment Pass) that permits them to reside in Singapore. A foreign national based overseas is not eligible to serve as a company secretary for a Singapore-incorporated company. If you require a locally qualified secretary, Xignam’s corporate secretarial services can fulfil this obligation on your behalf.
Enquire For Company Secretary Services in Singapore
Staying compliant with ACRA should never be a distraction from running your business. Engage Xignam as your dedicated corporate secretarial firm in Singapore and let our specialists manage every obligation, deadline, and filing with the precision and discretion your company deserves.
